logistics notes for coordinating a day-long social meditation session

Water service for director: tray, towel, coaster, napkin, glass, pitcher
Pour water in the room to the side
Glass on coaster, napkin on top

Room logistics before event

Circle seating.
Turn baseboard heaters (3) on
Organize cushions
Set out correct number of cushions (25)
Turn lights on
Fill candles with fuel
Staff the registration check in table

Schedule 

Saturday - cooking @ organizer's house

Set up: 8am
Breakfast 8:30am
Move in to room 9am
Coffee refresh 10:30
Start lunch set up at noon
Lunch 12:30 - contemplative. Chicken tacos, beans,
Break
Session 3: 2pm
Break: 3:30
Session 4

Set up reception
Reception 4:30
Out to eat 5:30
Social mediation 7pm


Food
Shop for food Saturday
Light breakfast - coffee, hard boiled eggs, granola, yogurt